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There are many times when sending a photo or image attached or inserted in an email would make the file so large it would take too long to send. If you put your photos or images into a zip file, the file can be sent as an attachment and not slow things down as much. You may include any kind of files in a zip-images, text, cursors for the desktop. Instead of sending a different email for each item, they can all be put into one zip file and sent at once. This is the method I use to offer my icons and cursor collections. You will need WinZip of course. It is available as a free evaluation download on the web. You may get it here if you do not have it already. All set? Then let's find out how to do a simple zip file. We are going to send some photos to a friend. There are three that we want them to see but we don't want to send three emails nor do we want to attach them all to the same mail; -it would take forever to send and download!!
Open WinZip by double clicking on the icon on your desktop or in the Programs
folder.
The first thing you will see is the Agreement window. Click on "I Agree".
This button will be in the middle or on the left. It likes to jump around!
Now the WinZip window will open and you will click on the New button on the top left hand corner. 
Now you will see yet another window. This one is the New Archive window. This is important---before you do anything else, navigate to the folder you want the zip to be in when you are finished. If you do not, you will "lose" it and have to run a "find folder". The archive (zip file) will be created in the folder you are in when you click the Add button (next step). 
"Images2" is the folder where I have my photos that I want to send. So I want the zip to be in that folder so I can find it whenever I want to send those photos again. You may wish to have a special folder just for your zip files. You can create one and always go to that to make a new zip file. Now you need to name this zip file. In the File n ame: box, type the name of your new zip. I'll call mine photos3. 
Click the OK button. The window will disappear and you will be back at the main window for WinZip. Look at the image below. Now your file has a name! photos3.ZIP is on the title bar. 
Let's put our photos in the new zip file we have created. Click the Add button. 
Now choose the photos you want to put in the zip file and click the Add button. Please understand that when I did the screen capture to show you this process, the files would not stay hi-lighted. Yours would be hi-lighted of course. I chose the first three files. 
There is another way to add files. If you wanted to include all the files in a folder, just click the "Add with w ildcards" button on the right. The asterisks and period in the File name: box ( *.* )allow you to do this. They stand for all the files, you do not have to choose them all or name them; that's what "wildcard" means. It chooses all the files in a folder for you. 
Your photos are now in the new zip file you created. 
If you wanted to include items that are in different folders, just navigate to the folder, hi-light and click add. You may do this as many times as necessary. You're done!!! Just close the WinZip window. Don't click on any of the other buttons, just close it by clicking on the "x" as you would to close any other window. 
It seems as if your zip file is lost in cyberspace but it is not. It is now in the folder you chose when you named the file. Open Windows Explorer or your email and navigate to where you chose to put your zip file. At the bottom of the list of items in the folder will be your new zip, right inside the folder where we started, the "Images2". 
You may want to bookmark this page until you get used to the process, or you can print it out for a reference. It is not a difficult thing to do, but you do have to follow the steps. The hardest part seems to be going to the file where you want the zip before you name it, and then clicking the OK after naming it. As soon as you name the file, you feel as if you should then choose the files and click the Ok. Naturally this will not work and you will get nowhere! I hope this has proved helpful. Please let me know! |
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Copyright 1999 Barbara Novak
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There is a new version that you can upgrade to if you already have WinZip
installed. It just takes a few minutes and will install right on top of the
other program.